Exporting your flight logbook data is important for regulatory compliance, insurance purposes, and maintaining backups. FLYTELOG supports exporting your data in formats suitable for EASA, FAA, and UK CAA requirements.

Step 1: Navigate to the Flights Section

After logging into your FLYTELOG account, click on Flights in the main navigation menu to view your flights list.

Step 2: Access the Export Function

On the flights list page, look for the Export button. This is typically located:

  • At the top of the page, near the "New Flight" button
  • In a dropdown menu or actions menu
  • As an icon in the toolbar

Step 3: Choose Export Format

FLYTELOG offers multiple export formats. Choose the one that best suits your needs:

PDF Export

PDF exports are ideal for:

  • Printing physical copies
  • Submitting to regulatory authorities
  • Sharing with insurance companies
  • Creating official records

How to export as PDF:

  1. Click the Export button
  2. Select Export as PDF or PDF Report
  3. Choose your date range (if applicable)
  4. Select any additional options (summary, detailed, etc.)
  5. Click Generate PDF or Export
  6. Wait for the PDF to generate
  7. Download the file when ready

CSV Export

CSV exports are useful for:

  • Importing into other systems
  • Data analysis in spreadsheet applications
  • Creating custom reports
  • Backing up your data

How to export as CSV:

  1. Click the Export button
  2. Select Export as CSV or CSV File
  3. Choose your date range (if applicable)
  4. Click Export or Download CSV
  5. The file will download immediately

Step 4: Select Date Range (Optional)

When exporting, you may be able to specify:

  • All flights: Export your entire logbook
  • Date range: Export flights within a specific period
  • Year: Export flights from a specific year
  • Custom filter: Export based on aircraft, route, or other criteria

Step 5: Review Export Options

Depending on the format, you may have additional options:

  • Include summary: Add totals and statistics
  • Detailed view: Include all flight details
  • Group by: Organize by date, aircraft, etc.
  • Include photos: Add photos to PDF exports (if supported)

Step 6: Download and Save

After generating the export:

  1. Click the download link or button
  2. Save the file to a secure location on your device
  3. Consider creating a backup copy
  4. Store the file safely for future reference

Export Formats for Different Authorities

EASA (European Union Aviation Safety Agency)

For EASA compliance:

  • Use PDF export: Provides a formatted, printable logbook
  • Include all required fields: Date, aircraft, route, times (PIC, SIC, dual, night, IFR), takeoffs, landings
  • Ensure accuracy: Verify all data before submitting
  • Keep backups: Maintain copies of exported files

EASA typically requires:

  • Flight date
  • Aircraft registration and type
  • Departure and arrival locations
  • Flight time breakdown (PIC, SIC, dual, night, IFR)
  • Takeoffs and landings
  • Pilot name and license number

FAA (Federal Aviation Administration)

For FAA compliance:

  • PDF or CSV: Both formats are acceptable
  • Standard format: FLYTELOG exports include all FAA-required fields
  • Verify totals: Check that hour totals match your records
  • Print if needed: FAA may require printed copies for some submissions

FAA typically requires:

  • Date of flight
  • Aircraft make, model, and registration
  • Airports of departure and arrival
  • Total flight time
  • PIC time, SIC time, dual received, night time, IFR time
  • Number of takeoffs and landings
  • Type of pilot experience (day/night, VFR/IFR)

UK CAA (Civil Aviation Authority)

For UK CAA compliance:

  • PDF format recommended: Provides official-looking documentation
  • Include all details: Ensure comprehensive flight information
  • Verify currency: Check that currency calculations are correct
  • Keep records: Maintain exported files as official records

UK CAA typically requires:

  • Date
  • Aircraft registration and type
  • Route (departure and arrival)
  • Flight time and breakdown (PIC, SIC, dual, night, IFR)
  • Takeoffs and landings
  • Pilot signature (may need to be added manually for official submissions)

Best Practices for Exports

  • Export regularly: Create exports periodically as backups
  • Verify data: Always review exported data for accuracy
  • Multiple formats: Consider exporting in both PDF and CSV formats
  • Secure storage: Store exported files in a secure location
  • Date ranges: Export specific periods when needed for submissions
  • Keep originals: Maintain your original logbook entries alongside exports

Using Exported Data

For Regulatory Submissions

When submitting to regulatory authorities:

  1. Export your data in the requested format (usually PDF)
  2. Review the export for completeness and accuracy
  3. Print if required (some authorities require printed copies)
  4. Sign if required (add your signature if the authority requires it)
  5. Submit according to the authority's instructions

For Insurance Purposes

When providing logbook data to insurance companies:

  • Export the relevant time period (usually last 12-24 months)
  • Use PDF format for professional presentation
  • Include summary statistics if available
  • Ensure all flight details are complete

For Employment Applications

When sharing logbook data with potential employers:

  • Export your complete logbook or relevant experience
  • Use PDF format for easy review
  • Include summary totals and statistics
  • Ensure all entries are accurate and complete

Important Notes

Regulatory Compliance: While FLYTELOG exports contain all necessary information, always verify that exported data meets the specific requirements of your regulatory authority. Some authorities may require additional information, signatures, or specific formatting that you may need to add manually.

  • Verify accuracy: Always double-check exported data against your original entries
  • Official records: Some authorities may require original logbook entries or certified copies
  • Signatures: You may need to add your signature to printed exports
  • Currency requirements: Ensure currency calculations are correct for your authority
  • Backup regularly: Export your data regularly as a backup, not just when needed

Troubleshooting

Export Not Working

  • Check your internet connection
  • Try a different browser
  • Clear your browser cache
  • Ensure you have flights to export
  • Contact support if issues persist

Missing Data in Export

  • Verify all flights have complete information
  • Check your date range selection
  • Review filter settings if applicable
  • Ensure you're exporting the correct data set

PDF Not Generating

  • Wait a moment - PDF generation can take time for large logbooks
  • Check your browser's download settings
  • Try exporting a smaller date range
  • Ensure pop-up blockers aren't preventing the download

Need Help?

If you have questions about exporting your data or need assistance with a specific format, contact us at support@flytelog.io.